59. Three tips to moderate a panel like a pro
There is a first time for everything. For me, it was moderating at the Elgin Women's Leadership Conference, organized by The Jean Collective in April 2024.
I had spoken at events before and even been a panelist before, but stepping up as a moderator was a whole new experience. Here are four tips that helped me facilitate the event like a pro.
1. Know thyself
I am naturally introverted, and public speaking does not come easily to me. I have learned to respect that, so I prepare myself mentally and physically for these kinds of engagements. Here is what helps me show up at my best:
Advance preparation: Watch YouTube tutorials, observe other panels, and make note of moderators you admire.
Nurture your energy: The day before, I avoid high-stress tasks and back-to-back meetings, and find quiet time to ground myself. I also avoid dairy and eat light the morning of an event, to avoid digestive issues.
Arrive early: I make sure to arrive on time, stress-free, and avoid long drives right before. Knowing what you need to feel steady is essential.
2. Know thy people
As a moderator, you are not the star. Your job is to spotlight the panelists and serve the audience. Before the event, take time to:
Understand the event’s purpose: Why was this event organized, and what does the audience hope to gain?
Get to know the panelists: Research each one, understand their world, and draft questions that suit their backgrounds and expertise.
Build rapport: Connect with panelists beforehand, share questions in advance, and chat with them when you see them at the event. These small gestures create a more relaxed, thoughtful atmosphere on stage.
3. Know thy techniques
Each type of public speaking has its own style, and panels are no exception. To facilitate a lively panel:
Structure thoughtfully: Start strong. Audiences often judge the panel early, so set a welcoming tone and clearly introduce the panelists and agenda. Script your closing as well to avoid freestyling too much at the end.
Use themes or frameworks: I used a travel analogy to guide the panel flow, starting with “ID checks” for introductions and “takeoff” for discussing what inspired each leader. Analogies help create a narrative thread that keeps everyone focused.
Be ready for the unexpected: Test the tech, prepare “back pocket” questions, and build in time buffers.
These tips helped me make the panel a success!
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